Skip to content

How Meissner Helped a Property Owner Streamline Financial Operations and Refocus Staff

Owner manages its 12-property portfolio of office, retail, and flex assets. They turned to Meissner looking for improvement in accounting and financial reporting. Meissner works in the manager’s Yardi to deliver improved accounting, reporting, and payable/receipts processing.

Client Benefits:

  • Save Time
  • Redeploy Staff
  • Timely, accurate financial reports

Client Challenges

Self management presented difficulties with…

  • Strain on Staff
  • High Staff Turnover
  • Late Financial Reports
  • Slow Invoice Payment

Our Solutions

  1. Free up staff by taking on day-to-day accounting
  2. Create custom financial reporting to fit client’s needs
  3. Deliver accurate, clean, and on-time monthly financial reports

Source
Meissner Commercial Real Estate Services

Strategic Management in Action: How Meissner Drove a 157% Asset Value Increase

Meissner took over management for a project that was well respected, well known, had high occupancy and market lease rates. This was not a rehabilitation project and yet we added tremendous value.

Financial Benefits:

  • Ownership’s revenue increased by 186%
  • Took valuation from $23 Million to $59 Million
  • Increased net income by over 270%
  • Decreased operating expenses by 10%

How did we do it?

  1. Enhanced Tenancy
    • Adjusted the leasing strategy to attract higher tenants of a higher value than the project previously warranted
    • Excelled in responsiveness to strong market conditions
  2. Lease Administration
    • Implemented base-year revenue collection for increased pass-through expense
    • Efficiently used cutting-edge technology to streamline processes
  3. Capital Improvements
    • New paint scheme and landscaping to create a uniform feel
    • Implemented a modern and consistent signage program
  4. Expense Refinements
    • Higher vendor performance for equivalent market pricing at competitive rates
    • Maximized the building’s electrical infrastructure to adjust to the changing needs of the tenants

Source
Meissner Commercial Real Estate Services

Data Migration Into Yardi

CLIENT BACKGROUND
This accounting team had been manually compiling financial reports from Quickbooks, in-house Yardi, and third-party Yardi platforms used by its outsourced property managers. They sought a single source for their financial data and their internal and external reporting.

Challenges:

• Time-consuming financial reporting because of manual compilation of numerous data sources
• Account Tree Proliferation made daily accounting work complicated and error-prone
• Internal reporting on A/R and A/P aging was cumbersome
• Opportunities to enhance internal controls and elevate report quality

Our Impact:

Meissner’s data and accounting teams migrated a client’s data from Quickbooks and several outsourced Yardi platforms into the client’s Yardi database, resulting in a single source for accounting and reporting for this real estate developer/manager. Now, monthly, Yardi-to-Yardi data imports support accurate, timely reporting to investors and lenders.

• Streamlined financial reporting for easier conformity with GAAP
• Built foundation for more robust and detailed reporting to investors and lenders
• Integration of property performance data with financial data
• Time savings frees staff for higher level work
• Saved time and improved accuracy of daily accounting tasks

 

We can do the same for you! Learn about how we can help you optimize your financials with our financial services

close up hand of accountant working on desk using calculator for calculate finance report in office
close up hand of accountant working on desk using calculator for calculate finance report in office

Optimizing Tenant Statements Workflows in Yardi

“Many property management companies use Yardi and at least one other software application to generate and send tenant statements. With a minimal investment of time, this can be done completely in Yardi and the process of property accountants posting the recurring charges in Yardi can be vastly improved”, says Sara Robert, System and Project Manager for Meissner Commercial Real Estate Services.

If tenant information is not complete, the tenant statement is often created using another application, manually saved somewhere, and then emailed to the tenant using the firm’s email application. But suppose the tenant contact information is complete – In that case, this entire process can be done in Yardi, from creating the charge to emailing the statement and digitally filing a record of the statement and the email correspondence. This is a significant time savings relative to the effort required to achieve it. ⌛

So, clean up those Yardi tenant records and get the email addresses entered! When setting up a new tenant, insist on completeness in the Yardi contact information so you can take advantage of the built-in automation Yardi provides.

New Commercial Real Estate Legislation Effective 2025

Commercial Real Estate News! Key legislation impacting Commercial Real Estate passed in 2024, going into effect in 2025. Take note of Assembly Bill 98: Severe Warehouse Development Restrictions, and Senate Bill 1103: Commercial Leasing Mandates.

Assembly Bill 98 introduces strict regulations on logistics and warehouse facilities in California, imposing costly design, operational, and environmental standards. These changes could hinder the growth of the logistics industry, which is a vital part of the state’s economy.

Senate Bill 1103 introduces new leasing requirements in California and applies to Qualified Commercial Tenants, including microenterprises, small restaurants, and certain nonprofits. These requirements include new notice periods for rent increases, translation requirements for lease agreements, and more.

Read more on BOMA California‘s page here: https://cbpa.com/BOMA-Cal-2024-Legislative-Summaries

 

Industrial Case Study

commercial property management

Property Name: National Distribution Center
Case Study: Industrial Property Management
Property Location: 1000 & 1022 W. Bay Marina Dr. National City, CA 91950
Property Description: Industrial Space, 340,566 Total Square Feet

 

Client Requirements

National Distribution Center consists of over 340,000 square feet, with 21,000 square feet of free-standing office space and 246,066 square feet of distribution space, and sits on a 22 acre site in National City. The Center has 5 tenants, including Harvest Meat Company, O’Neill Wetsuits, Pasha Freight Systems, and BAE Systems San Diego Ship Repair. The Center is rail-served and features dock-height distribution space, cold storage, and office space. National Distribution Center is owned by the San Diego Unified Port District.

Process

For over 20 years, Meissner has provided commercial property management, leasing oversight and construction management services to the owners of National Distribution Center.

When Meissner initially took over management in 1993, there were a multitude of issues to address, including leasing, major tenant improvements, roof replacements, ammonia refrigeration system upgrade, freon refrigeration system replacement, asbestos removal, and fire sprinkler upgrades.

Throughout the several ownership transitions, Meissner has provided the continuity and expertise to persistently execute the major property transactions necessary on time and within budget, such as exterior improvements, including building painting and tenant signage, parking lot improvements, including re-paving and re-striping, and landscape improvements, including installation of drought tolerant plant materials.

Due to strong tenant relationships, Meissner has achieved successful leasing supervision and renewals/expansions.

Result

Due to the professional real estate management of National Distribution Center, Meissner is recognized in the commercial real estate industry as the only third-party firm to manage National Distribution Center.

Source
Meissner Commercial Real Estate Services

Meissner Poised for Growth in the Association Department

We’re excited to announce the addition of Nicole Cardenas, CMCA, AMS  to our team as our new Senior Portfolio Manager for the Association Department!

Nicole brings 21 years of experience in property management, with 17+ years in onsite luxury HOA’s and mixed-use vertical developments.

Her career has been largely centered in the Southern California market, where she has successfully managed a diverse range of projects, including residential luxury high-rise, mid-rise, and bio-medical properties. Her primary focus lies in ensuring that the Board’s goals are always at the forefront, enabling confident decision-making and quality service delivery.

Her extensive expertise encompasses managing numerous accounts of contracts and services, overseeing board and client relations, implementing preventative maintenance, and project managing reconstruction projects. Nicole’s career highlights include serving as Developer Board President, Account Manager in mechanical systems and preventative maintenance, and Customer Service Manager in commercial warranty. Her skills span general management, project management, and staff management.

Nicole has a Bachelor of Science and Liberal Studies from San Diego State University and has a CAI-CMCA & AMS Designation.

As Meissner continues to grow in Association management, we are expanding into Homeowner’s Association Management. Nicole’s extensive experience is a pivotal step in our broader vision for expansion, and we are confident her professional knowledge will greatly contribute to this mission.

Learn more about our Owner Association Management Services here.

retail property management

Case Study – Paseo Carlsbad Retail Center

Property Name: Paseo Carlsbad Retail Center
Case Study: Retail Property Management
Property Location: 5613, 5617, 5621, 5625 Paseo Del Norte,

Carlsbad, CA 92008

Property Description: Retail Space, 45,000 Total Square Feet


Client Requirements

A private real estate investment consulting and advisory firm that services institutional clients contracted with Meissner to provide professional property management services to Paseo Carlsbad, a retail center part of a 20 acre parcel located in Carlsbad, CA and owned by a Southern California Trust. The 45,000 square foot retail development is optimally located in North San Diego County. Paseo Carlsbad boasts such tenants as, Corner Bakery Café, St. John Apparel, RoadRunner Sports, Soccerlocco, as well as P.F. Chang’s, King’s Fish House, and BJ’s Restaurant and Brewhouse, which are located on separate, out-parcel pads. During development, Meissner was retained by the property owner to provide professional property management services, including tenant move-in coordination, consulting on operations and advising on operating expense forecasts in order to efficiently bring the project to stabilized occupancy upon completion.

Process

Meissner worked with the property owner and the Center’s developer from construction to completion and was instrumental in accelerating the speed with which new tenants occupied space through a highly-detailed operational plan, and in reducing operating expenses through strong vendor relationships and appropriate service contracts. Additionally, Meissner provided property recommendations during construction to ensure that future replacements would be minimal, including such items as proper landscape and exterior furnishings, location of signage and grease interceptors, and proper sizing of trash enclosures.

Testimonial
“I have worked with Meissner for over 10 years on numerous projects and lease transactions. Their real estate management skills demonstrate exceptional expertise and deal making ability.” – Bill Shrader, Senior Director, Cushman & Wakefield

Result

Meissner’s pro-active management style and knowledge of operational requirements assisted both Ownership and Developer of Paseo Carlsbad to anticipate future outcomes and tenant issues in order to deliver a stabilized project on time.

Source:
Meissner Commercial Real Estate Services

commercial real estate management

Carlsbad Research Center

 

Property Name: Carlsbad Research Center Owners Association

Case Study: Commercial Association Management

Property Locations: El Camino Real, Faraday Avenue, College Blvd, & Rutherford Rd, Carlsbad, CA 92008

Property Description: Commercial Owners Association at 1,000,000 Total Square Feet

 

Client Requirements

Meissner Commercial Real Estate Services provides professional commercial owners association management to the Carlsbad Research Center Owners Association, a mixed-use development located in Carlsbad, CA that consists of 500 acres. The association contains 109 lots of research & development, manufacturing, commercial office, and retail space. Meissner’s communication with the Board of Directors is paramount to effective association management, including establishing financial goals, budgeting operating expenses, and facilitating vendor contract services.

Process

Upon takeover of management in 2001, Meissner focused on such key management areas as, review of governing documents, executing the Board approved annual operating budget, providing prompt financial reporting as required in bylaws, providing a leadership role in conducting board meetings, and acting as a community ambassador for the association.

The initial review of governing documents included CC&R’s, Bylaws, Articles of Incorporation, historical meeting minutes, and prior annual reports. It is imperative that this information continues to be properly managed so that Meissner can effectively conduct the quarterly and annual board meetings to ensure that management and the Board of Directors create a long-term, stable environment for the 75 lot owners to conduct their business. In addition to management of governing documents, Meissner ensures that all aspects of accounting are performed to the highest standards using institutional-quality software.

Meissner takes an active role in the Association’s Architectural Review and Landscape Committees, where our involvement includes reviewing architectural requests made by lot owners, conducting quarterly violation surveys and notices, and project coordination with the landscape consultants on landscape projects totaling over $500,000. In addition to managing the internal workings of this immense Association, retaining professional vendors for cost-effective maintenance and property services is paramount as the Association’s landscape projects are large and complex – for instance, a 3-year, $240,000 turf renovation project on over 500 acres. In addition, Meissner, on behalf of the Board of Directors, oversaw two important amendments to the governing documents and was the liaison between lot owners, the Board and the Poseidon Desalination Project Team during the year-long construction project through the Association.

Result

Due to Meissner’s experience managing premier Commercial Owners Associations, and our current association management portfolio totaling over 1,200 acres, we have succeeded in continuously maintaining a high level of communication with the Board of Directors of the Carlsbad Research Association and have achieved in keeping the large and diverse Board Members organized and informed as to the operation of the Association and it’s many on-going projects.

Sources:

Meissner Commercial Real Estate Services