CAREERS

Position Title: Associate Asset Manager
Reports To: President and VP of Finance
FLSA Status: Exempt, Full-Time

Summary

The Associate Asset Manager is responsible for supporting asset performance across MCRES’s commercial property portfolio, assisting in the execution of asset-level strategies, tracking operating performance, and supporting portfolio objectives. This position works closely with internal teams, clients, leasing partners, and third-party stakeholders to help evaluate investment performance, support business plans, track capital projects, and assist with leasing, budgeting, and reporting needs.
In addition to asset management support, this position assists Meissner’s client services efforts by helping identify, research, and track prospective opportunities, and by supporting relationship management across MCRES service lines.

Essential Duties & Responsibilities:

ASSET MANAGEMENT

• Support the annual business planning process for existing commercial assets and the development portfolio.
• Assist in evaluating assets for hold/improve/sell recommendations by gathering data on asset condition, capital needs, leasing forecasts, market conditions, and financial projections.
• Support the finance team and development consultants on capital improvement initiatives by helping analyze property characteristics, coordinating with architects and contractors, and assisting with budget and proforma preparation.
• Help prepare asset management reports for senior management and clients.
• Participate in periodic site tours of portfolio assets to evaluate tenant experience, curb appeal, and operational opportunities, and help translate observations into action items.

LEASING & MARKET DATA

• Assist in coordinating with third-party leasing brokers and tracking leasing activity against each property’s leasing plan.
• Help evaluate the economics of prospective leases to support financial goals for new and renewal leases.
• Track market data — competition, rental and NNN rates, occupancy and absorption — to support broker and leasing decisions.
• Prepare financial analysis in support of proposed transactions and assist in assembling lease packages for senior management review.
• Track upcoming lease expirations and help coordinate tenant renewal outreach.
• Assist in ensuring executed lease packages are complete and properly transitioned to property and construction management teams.

PROJECT MANAGEMENT

• Support the Construction Manager on tenant improvement, capital improvement, and property renovation projects across assigned assets.
• Track project budgets, schedules, and scopes of work, and assist in coordinating bidding, estimating, and permitting activity.
• Assist in gathering and organizing contractor and vendor documentation, including proposals, change orders, invoices, and lien releases.
• Coordinate with the Construction Manager, property management teams, and vendors to keep capital projects aligned with asset business plans and budgets.

CLIENT RELATIONS

• Assist in researching prospective clients, properties, ownership, and portfolios to help evaluate new business opportunities.
• Help cultivate relationships with existing clients, prospective clients, referral sources, and industry contacts.
• Assist in preparing and coordinating proposals, presentations, engagement letters, and related materials for MCRES service lines.
• Assemble scopes, pricing, staffing, references, and property information needed to support proposals.
• Maintain and update client and opportunity information in the CRM database and help keep the pipeline current, reporting up to Executive Leadership.

FINANCIAL ANALYSIS

• Support the VP of Finance in evaluating proposed debt and equity capital for existing assets and prospective opportunities.
• Assist in coordinating recurring reporting and meetings with clients.
• Forecast cash flows and cash positions for each property, flagging future capital needs.
• Support the Accounting and Finance team in reviewing loan terms and documents.

ACQUISITIONS & DISPOSITIONS

• Support the Director of Acquisitions and Dispositions in executing company and client transactions.
• Assist with acquisition due diligence, including gathering and evaluating leasing and underwriting assumptions.
• Prepare marketing and due diligence materials for dispositions.

Education, Experience & Skills:

• Bachelor’s degree in business, finance, economics, accounting, or real estate.
• 5 years of experience in asset management, leasing, or real estate finance.
• Exposure to entitlement processes or working with municipalities and consultants a plus.
• California Real Estate Salesperson’s License preferred, or willingness to obtain.
• Strong analytical, research, and organizational skills with attention to detail.
• Effective written and verbal communication skills and a collaborative, team-first mindset.
• Ability to take direction from multiple members of Executive Leadership, prioritize assignments, and follow through to completion.
• Professional judgment and discretion when handling confidential client, financial, and Company information.
• Proficiency with Argus and/or Yardi required; CRM experience a plus.
• COLLABORATIVE WORK ENVIRONMENT; INDEPENDENT WORKER

Performance Standards:

• Integrity: Demonstrate honesty, professionalism, sound judgment, confidentiality, and accountability in all interactions with clients, prospects, employees, and Executive Leadership.
• Excellence: Produce accurate, timely, and professional work; maintain strong attention to detail; and consistently follow assets, leases, and assignments through completion.
• Personal Growth: Demonstrate initiative, accept direction and feedback, develop knowledge of MCRES services and the commercial real estate industry, and continually improve asset management and business development skills.
• Teamwork: Work collaboratively with Executive Leadership and departments across the Company, communicate effectively, and contribute to shared portfolio and Company goals.
• Take ownership of assigned assets, leases, proposals, and deadlines through completion.
• Maintain accurate and current CRM records, pipeline information, and reporting.
• Communicate professionally and promptly with clients, brokers, and internal team members, and escalate issues when appropriate.
• Effectively prioritize multiple assignments and changing deadlines without sacrificing accuracy or follow-through.
• Maintain regular and punctual attendance and comply with Company policies and procedures.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to stoop, kneel, crouch, or crawl and talk or hear. The employee is occasionally required to stand and walk. The employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

APPLY NOW

Position Title: Property Accountant
Reports To: Senior Accountant
FLSA Status: Exempt, Full-Time

Summary

The Property Management Accountant is required to maintain the highest
degree of professionalism in all aspects when interfacing with tenants, clients, and service providers. Property Management Accountants are to display integrity, loyalty, confidentiality, and professionalism at all times with co-workers and clients, as well as adhere to the Company’s highest standards of ethics and dress code. In this highly detail-oriented role, where customer service and pride in your services are crucial to our ongoing success, you will direct and coordinate activities for our Commercial Real Estate firm by performing the following tasks:

Essential Duties & Responsibilities
Include the following. Other duties may be assigned:

• Accounting Data and Systems: Prepare to reconcile and verify accounting information to contribute to the accuracy and timeliness of the company’s financials.
• Accountants are required to update property notes as needed within “Important Property Information” folder on L: drive.
• Monthly preparation of financial statements; supporting documentation; detail general ledger journal entries; bank reconciliations and other supporting schedules/reconciliations.
• Prepares and records journal entries and manages the quality of journal entry backup.
• Analytically reviews the balance sheet and income statement monthly to ensure accuracy. Understands and can speak to variances that occur and can provide assistance as applicable.
• Maintains accurate cash management on each property account to avoid overdraws.
• Scrubs GL regularly to correct inconsistencies.
• Reviews and approves invoices to ensure coding accuracy and/or answers and guides support staff to resources such as Yardi and L Drive folders, etc.
• Responsible for the monitoring of various reconciliation and balances using multi-general ledgers.
• Assist with preparation of year-end audit schedules.
• Prepare CAM estimates, check calculations, add any accounting specific information to the budget to assist in preparation of the budgets and provide assistance when needed on monthly budget performance.
• Complies and closes out capital projects including but not limited to set up in the Fixed Asset System (FAS) review for accuracy capital payables to accounting codes, vendor names, approvals, lien release support, and other necessary documentation.
• Review lease administrators work to reconcile in the accounting system. Review lease brief to reconcile tenant billings accounts (NNN/Base Year CAM’s).

External Department Support:Perform and complete accounting tasks or projects to support the managers of your portfolio.

• Works in conjunction with operations/management to review and close
  accounting month end. Performs a cursory review of various property reports to ensure such reports are clean and accurate.
• Provides primary support for employees/clients on any accounting related questions and other matters.
• Assist in training and answering questions for employees on software questions (Yardi and other integrated systems) and other accounting related matters when appropriate.
• Act to promptly resolve problems or questions; provide timely updates and feedback on status.
• Maintains professional development through eLearning and other training resources.
• Other duties as assigned

Teamwork – Internal Department Support: Builds and maintains ongoing internal relationships; willingly assisting other team members and focusing on team goals in order to help the company achieve its overall goals.

Other Skills and Performance Standards:

• Exhibit the highest degree of professionalism in all aspects when interfacing with tenants, clients, and service providers. Display integrity, loyalty, confidentiality, and professionalism always with co-workers and clients as well as adhere to the company’s highest standards of ethics and dress code.
• Complete all daily, monthly, and annual deliverables for Senior Manager’s review as required.
• Communication – Ability to interpret accounting results using language and terms understandable to property owners/management.
• Analytical – Skillfully conduct periodic review and analysis of financial records to ensure balanced accounts.
• Multi-tasking – Accountants will be assigned to multiple properties projects/clients and should be able to multi-task between them.
• Ability to train 1 or more employees at a lower level.
• Other duties as assigned

Education/Experience:

• Minimum of five (5) years commercial real estate accounting experience
• College degree required: Bachelor of Science in Accounting
• Excellent interpersonal skills and the ability to supervise 1 or more employees
• A problem-solving mindset and ability to troubleshoot
• High level of attention to detail a must
• Excellent customer service and communication skills

Computer Skills:
To perform this job successfully, an individual must be proficient in Excel; Internet software, Word and Outlook. Yardi experience is a must.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for up to 90% of the time; and extend hands and arms in any direction.

APPLY NOW

Position Title: Real Estate Manager
Reports To: Senior Portfolio Manager
FLSA Status: Exempt, Full-Time

Summary

Oversee the day-to-day operations of assigned portfolio. Real Estate Managers have contact with tenants and private contractors serving the property and may have contact with certain property owners. Key areas of responsibility include customer relations, property operations, construction, lease and contract administration and financial management and analysis.

Essential Duties & Responsibilities:

OPERATIONS

• Manage day-to-day operations, vendors and maintenance of assigned properties.
• As primary tenant contact – enforce leases and ensure tenants’ service requests are being responded to quickly and efficiently.
• Oversee contracted vendors and property staff to ensure they are meeting the terms of the contract and scope of work on behalf of the client. Handle any service issues and ensure service meets quality standards.
• Regularly and proactively conduct property inspections as required by the Management Agreement as requested by Senior Portfolio Manager, and ensure all appropriate actions are completed, including taking necessary steps to ensure all spaces such as vacancies and common areas are always tour ready.
• Responsible for knowing and understanding the terms and requirements of each management contract.
• Coordinate with property’s leasing brokers regarding upcoming vacancies, showings, etc.
• As applicable – Work with assigned Project Manager on oversight of property and tenant construction projects. Ensure contracted projects adherence to building rules, regulations and specifications. Oversee all Building Capital and Major Repair projects. If no Project Manager is available, manage the major property and construction projects.
• Develop written communications to tenants for lease compliance and rent collection. Be familiar with all pertinent property information for assigned buildings including leases, management agreements, associations, and listing agreements.
• Inform and ensure Property Assistant enforces the terms and conditions of leases.
• Respond to maintenance requests and prepare work orders and/or purchase orders for service needs and insure they are completed, tracked, and closed out for full satisfaction.
• Ensure (tenant) customer moves are coordinated, including scheduling a meet and greet, access, signage and other elements. Ensure all move out and restoration requirements are enforced.
• Responding to property after hour calls and emergencies, 24 hours per day, 7 days per week and make advance arrangements with supervisor if not available for after hours calls.
• Make recommendations to Senior Portfolio Manager regarding property issues.

FINANCIALS

• Preparation of annual operating and capital budgets in accordance to the budget guidelines.
• Review and approve tenant operating expense estimates and reconciliations.
• Review and verify all budgeted expenses. Ensure all projects are completed on time and within budget.
• Review of tenant sales reports as required by leases.
• Completion of monthly/quarterly financial reports, including reviewing accruals, need for reclasses, management narrative, budget variance report, and other reports as required for Senior Portfolio Manager approval.
• Daily review and approve coding on invoices for each property per correct GL code.
• Periodically review each property’s GL to ensure all invoices have been paid and properly coded, and that tenant bill backs are being collected.
• Ensure all rent and miscellaneous charges are collected timely. Make delinquency calls and follow MCRES delinquency procedures if not received in a timely manner.
• Submit capital costs, leasing commissions, TI allowances, etc. for reimbursement from Lender impounds, if applicable.

OTHER

• Exhibit the highest degree of professionalism in all aspects when interfacing with tenants, clients, and service providers. Display integrity, loyalty, confidentiality, and professionalism always with co-workers and clients as well as adhere to the company’s highest standards of ethics and property’s dress code.
• Complete all daily, monthly, and annual deliverables for Senior Portfolio Manager’s review as required.
• Supervising one or more employees. Actual number of employees can fluctuate at company’s discretion.
• Assist with mentoring Property Assistant/Assistant Property Manager
• Other duties as assigned.

Education/Experience:

• Minimum of five (5) years real estate management experience
• California Real Estate License (salesperson or Broker) in good standing
• College degree preferred
• Project Management experience a plus
• RPA and/or CPM designation or coursework and candidacy preferred
• Excellent interpersonal skills and the ability to supervise 1 or more employees
• A problem-solving mindset and ability to troubleshoot
• Excellent customer service and communication skills

Computer Skills:

To perform this job successfully, an individual should be proficient in Word; Excel; Internet software and Outlook.  Experience with Yardi a plus.

Performance Standards:

• Must maintain a professional appearance in accordance with company policy.
• Adhere to company policy regarding regular and punctual attendance.
• Must exhibit a high level of professional etiquette while interacting with employees, team members, outside professionals, and tenants.
• Complete duties accurately and with minor supervision.
• Must demonstrate knowledge and understanding of complex lease language.
• Execute all duties to completion according to departmental guidelines and within designated timelines.
• Must be capable of setting priorities, multi-tasking, and working under pressure.
• Show ability to analyze work accurately and effectively.
• Takes responsibility for own actions.
• Completes professional development training and assessment as required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for up to 90% of the time; and extend hands and arms in any direction.

APPLY NOW

Position Title: Senior Real Estate Manager (On-Site)
Reports To: Vice President
FLSA Status: Exempt, Full-Time

Summary

Oversee the day-to-day operations of the assigned portfolio. Senior Real Estate
Managers have contact with tenants and private contractors serving the property and with certain property owners. Key areas of responsibility include property budgeting, customer relations, property operations, construction, lease and contract administration and financial management, review, and analysis.

Essential Duties & Responsibilities

OPERATIONS:

• Manage day-to-day operations, vendors, and maintenance of assigned
  properties.
• As a primary tenant contact – enforce leases and ensure tenants’ service
  requests are responded quickly and efficiently.
• Oversee contracted vendors and property staff to ensure they are meeting the terms of the contract and scope of work on behalf of the client. Handle any service issues and ensure that service meets quality standards.
• Prepare for and lead weekly client meetings, providing detailed meeting notes which serve as the agenda for each property with updates on ongoing property and tenant matters; distribute meeting materials to the client by close of business the day prior to each meeting.
• Regularly and proactively conduct property inspections as required by the
  Management Agreement as requested by VP/Senior Portfolio Manager, and ensure all appropriate actions are completed, including taking necessary steps to ensure all spaces such as vacancies and common areas are always tour ready.
• Responsible for knowing and understanding the terms and requirements of each management contract and the underlying job cost under their supervision.
• Coordinate with property leasing brokers regarding upcoming vacancies,
  showings, etc.
• As applicable – Work with owner and/or assigned project manager on oversight of property and tenant construction projects. Ensure contracted projects & adherence to building rules, regulations and specifications. Oversee all Building Capital and Major Repair projects. If no project manager is available, manage the major property and construction projects.
• Develop written communications to tenants for lease compliance and rent collection. Be familiar with all pertinent property information for assigned buildings including leases, management agreements, associations, and listing agreements.
• Respond to maintenance requests and prepare work orders and/or purchase
  orders for service needs and ensure they are completed, tracked, and closed out
  for full satisfaction.
• Ensure (tenant) customer move are coordinated, including scheduling a meet
  and greet, access, signage and other elements. Ensure all move out and
  restoration requirements are enforced.
• Responding to property after hour urgent calls and emergencies, 24 hours per day, 7 days per week and make advance arrangements with supervisor if not available for after-hours calls due to vacation or illness.
• Make recommendations to VP/Senior Portfolio Manager and owner/client regarding property issues

FINANCIALS:

• Preparation of annual operating and capital budgets in accordance to the budget guidelines.
• Review and approve tenant operating expense estimates and reconciliations.
• Review and verify all budgeted expenses. Ensure all projects are completed on time and within budget.
• Completion of monthly/quarterly financial reports, including reviewing accruals, need for reclasses, management narrative, budget variance report, and other reports as required for VP/Senior Portfolio Manager approval.
• Prepare and present client’s custom monthly excel reports by required deadlines.
  • Deposit Tracker – Reports on dates that tenant paid rent and
    recommendations regarding late fees for any tenants paying after the 1st as well as collection efforts on any tenants with outstanding balances after the 5th.
  • Rent Roll and Lease Projections – Updates with any lease renewals, new tenants, and rent or CAM increase; add comments about renewals, upcoming extensions, etc; adds rent value for future years.
  • Monthly Reforecast Report – Actual Income & Expenses to date with the Budgeted Income & Expenses for remainder of the year.
• Daily review and approve coding on invoices for each property per correct GL code.
• Periodically review each property’s GL to ensure all invoices have been paid and properly coded, and that tenant’s bill backs are being collected.
• Ensure that all rent and miscellaneous charges are collected in a timely manner.
• Make delinquency calls and follow MC delinquency procedures if not received in a timely manner.
• Submit capital costs, leasing commissions, TI allowances, etc. for reimbursement from Lender impounds, if applicable.

OTHER:

• Employees are required to conduct themselves with the highest level of
  professionalism in all interactions with tenants, clients, service providers, and colleagues.
• All conduct must reflect Meissner’s Core Values of Integrity, Excellence,
  Personal Growth, and Teamwork, including adherence to ethical standards, confidentiality obligations, loyalty to the organization, and established professional dress and appearance guidelines.
• Complete all daily, monthly, and annual deliverables for VP/Senior Portfolio Manager’s review as required.
• Supervising one or more employees and other onsite third-party staffing. The actual number of employees can fluctuate at the company’s discretion.
• Other duties as assigned.

On-Site Office: This is an onsite position and requires the manager to work from the onsite office during established business hours (currently 9:00 a.m. – 5:00 p.m.), unless prior approval is obtained from the supervisor. Exceptions may include KMC property inspections, meetings at the MCRES corporate office, and other pre-approved business-related obligations.

Teamwork – Internal Department Support: Builds and maintains ongoing internal relationships; willingly assist other team members and focusing on team goals to help the company achieve its overall goals.

Education/Experience:

• Minimum of ten (10) years real estate management experience
• California Real Estate License (salesperson or Broker) in good standing
• College degree preferred
• Project Management experience a plus
• RPA and/or CPM designation or coursework and candidacy preferred
• Excellent interpersonal skills and the ability to supervise 1 or more employees
• A problem-solving mindset and ability to troubleshoot
• Excellent customer service and communication skills

Computer Skills:
To perform this job successfully, an individual should have knowledge of MRI, Yardi or similar accounting/management programs; Outlook, Word Processing software; Spreadsheet software; and Internet software.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for up to 90% of the time; and extend hands and arms in any direction.

APPLY NOW